Live Events with Teams

Overview

Teams may be used to schedule and stream large-scale live events for up to 10,000 attendees with up to 4 hours of streaming content. At MSU, there can only be 15 simultaneous live events, which are designed to be a few to many broadcast, having an event producer, designated presenters, and a moderated Q&A with open dialogue.

Roles within Teams live events include a producer, presenters, and attendees.

Functions

View the detailed functions based on roles in the sections below.

  • Schedule a Live Event

    Role: Producer/Organizer

    Details: A producer creates a live event and configures all event options. They set the attendee permissions, invite attendees and select event group members such as other producers and presenters.

    A producer can use the Teams desktop application or the web-based version, not the mobile version.

    Watch the video below to see how to schedule a live event.

  • Invite Attendees

    Role: Producer

    Details: After an event is scheduled, a producer needs to invite attendees to the live event. Since there are different ways to invite attendees as compared to producers or presenters, it's important to do this properly.

    Watch the video below to see how to invite attendees.

  • Produce a Live Event

    Role: Producer(s)

    Details: A producer starts, stops, and governs the viewing experience for attendees. They can share their own or presenter video, desktop, or applications, and select the layout by queuing up and sending live any available media. Other producers may be necessary to moderate the Q&A chat, take notes, and manage chats between producers and presenters.

    A producer must use the Teams desktop application, not the web or mobile version.

    Watch the video below to see how to produce a live event.

    More info from Microsoft on how to produce a live event.

  • Present at a Live Event

    Role: Presenter

    Details: See how to present at a live event, where you present your audio and webcam, and share your desktop or applications.

    A presenter must use the Teams desktop application, not the web or mobile version.

    Watch the video below to see how to present at a live event.

  • Attend an Event

    Role: Attendee

    Details: See how to attend an event anonymously or authenticated by using any web browser on a laptop or mobile device. If enabled in the event options, attendees can participate in the event Q&A chat. There are no audio capabilities for attendees.

    Watch the video below to see how to attend an event.

  • Manage Recordings and Reports

    Role: Producer

    Details: After a live event has ended, producers have access to live event resources where they can download the event recording along with reports and transcripts.

    Watch the video below to see how to manage recordings and reports.