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Microsoft OneDrive

Microsoft OneDrive (aka Spartan Drive) is a cloud storage service that lets you save, access, and share files securely from any device. It integrates with Spartan (Microsoft) 365, making collaboration and file management seamless with other Microsoft tools like Teams, SharePoint, Excel, and Word. 

Access your Microsoft OneDrive here

 

Please Note: The majority of these resources are curated, not created, by the MSU IT Training Team from external sources. If you experience issues with any of the resources or links, please reach out to us at train@msu.edu.

 

Getting Started
  • What is OneDrive? (Video)

    In this short YouTube video from Microsoft, learn about what OneDrive is and what it can do for you and your workflow.

     

    Modality: Video
    Source: YouTube
    Time: 57 seconds

     

    Learn about OneDrive here

  • How to Use OneDrive for Mac (Video)

    The OneDrive app for Mac gives you direct access to your work and school files. In this step-by-step YouTube tutorial from Microsoft, you will learn how to download the OneDrive app on your Apple device, how to use the OneDrive app, search for files, and how to back up your Mac using OneDrive.

     

    Modality: Video
    Source: YouTube
    Time: 2 minutes, 53 seconds

     

    Learn how to use OneDrive for Mac here

  • OneDrive Tutorial for Beginners (Video)

    In this step-by-step YouTube tutorial with Kevin Stratvert, learn how to use Microsoft's OneDrive. Microsoft OneDrive is a cloud storage service that lets you store, access, and share your files online. Whether you need to work on a project, prepare a presentation, or read a document, OneDrive can help you get things done faster and easier. In this video, you will learn how to use OneDrive for work or school purposes. You will discover how to:

    • Get OneDrive and sign in with your Microsoft work or school account.
    • Navigate the home screen and see the files that are recommended for you by artificial intelligence.
    • Upload a new file or create a new folder in OneDrive.
    • Reorganize your files by moving, copying, renaming, or sorting them.
    • Share a file with others and collaborate on it in real-time. You can also comment on files and view their version history.
    • View the files shared with you and by you, and manage the sharing permissions.
    • Favorite a file to access it quickly from the starred section.
    • Delete and restore a file from the recycle bin.
    • View the files from specific people and meetings you have recently interacted with.
    • Search for files and apply filters to refine your results.
    • Install OneDrive on your PC or phone and sync your files across your devices.
    • Use OneDrive directly in your desktop apps, like Microsoft Word, Excel, PowerPoint, and more.

    By the end of this video, you will be able to use OneDrive like a pro and make the most of its features. You can also save time and space by storing your files online and accessing them from anywhere.

     
    Modality: Video
    Source: YouTube
    Time: 20 minutes, 42 seconds

     

    Learn how to get started with OneDrive here

  • Troubleshoot Issues with OneDrive (Article)

    Microsoft Support has numerous articles about different issues you may experience in OneDrive and how to fix them. 

     

    Note: Find more from Microsoft Support - OneDrive help & learning at the bottom of this page. 

     

    Modality: Article; Video
    Source: Microsoft

     

    Troubleshoot issues with OneDrive here

  • What Do the OneDrive Icons Mean? (Article)

    Ever wonder what the different icons next to a folder or file in OneDrive mean? Unsure if a folder or file is synced correctly? In this article, Microsoft Support shares what all the icons mean in OneDrive to help answer all your questions.

     

    Modality: Article
    Source: Microsoft

     

    Learn what the various icons mean in OneDrive here

Managing Files and Folders Sharing and Collaboration
  • Sharing and Collaborating Overview (Article)

    Microsoft Support has numerous training articles and videos for each of their software tools, including OneDrive. In this series of articles, read/watch through them all or pick and choose which ones you need to help you get started with topics such as:

    • Sharing Files and Folders
    • Notifying your Team
    • Requesting Feedback
    • Changing Permissions and Access

     

    Note: Find more from Microsoft Support - OneDrive help & learning at the bottom of this page. 

     

    Modality: Article; Video
    Source: Microsoft

     

    Learn how to share and collaborate within OneDrive here

  • How to Share Files in OneDrive (Video)

    With Microsoft 365, sharing your files is simple. You can easily share files from PowerPoint, Word, Excel and more directly with OneDrive. With your files in OneDrive file storage, you can share them with others, control who can view or edit them, and work together at the same time. In this YouTube video tutorial from Microsoft, you will learn how to share a file or folder directly from OneDrive, edit permissions for shared files, create links to files, and manage file access.

     

    Modality: Video
    Source: YouTube
    Time: 2 minutes, 24 seconds

     

    Learn how to share files in OneDrive here

     

Syncing and Accessing Files Offline
  • Syncing Overview (Article)

    Microsoft Support has numerous training articles and videos for each of their software tools, including OneDrive. In this series of articles, read/watch through them all or pick and choose which ones you need to help you get started with topics such as:

    • Syncing with Windows or Mac
    • Back up your Documents, Pictures, and Desktop Folders
    • Cancel an Upload or Stop a Download
    • Save Disk Space with Files On-Demand
    • Choose Which Folders to Sync to your Computer

     

    Note: Find more from Microsoft Support - OneDrive help & learning at the bottom of this page. 

     

    Modality: Article; Video
    Source: Microsoft

     

    Learn how to Sync within OneDrive here

  • How To Access OneDrive Files Offline (Video)

    This short video from Axiom explains how to move files offline and when it may be helpful to do so. 

     

    Modality: Video
    Source: YouTube
    Time: 4 minutes, 43 seconds

     

    Learn how to access OneDrive files offline here

Security and Privacy

Want to Continue Learning? 

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Microsoft Help & Learning - Microsoft OneDrive

Discover Microsoft's OneDrive training resources here

 

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LinkedIn Learning - Microsoft OneDrive

Note: Requires a paid membership to LinkedIn Learning

  • OneDrive for Business Essential Training (Course)

    Learn to be more productive with OneDrive for Business, the cloud-based file management system included with Microsoft 365. Follow along with Jess Stratton as she shows how to use OneDrive for Business to keep files organized and accessible. Covering both the desktop client app and the browser version of OneDrive for Business, this course covers how to upload, copy, delete, and download files and folders, and integrate with Microsoft 365. Jess demonstrates how to share files using OneDrive and how to work on files collaboratively with colleagues.

     

    Modality: Video
    Source: LinkedIn Learning (Requires paid membership)
    Time: 1 hour, 2 minutes

     

    Learn the essentials of OneDrive for business here

  • Learning OneDrive (Course)

    Discover how to store and share your documents, spreadsheets, and other files with OneDrive. In this course, instructor Garrick Chow shows you how to get started with OneDrive on both Mac and Windows, including how to set up Personal Vault to protect your sensitive files and how to enhance your OneDrive experience with Copilot. Garrick covers how to upload, organize, rename, copy, download, and delete files, then dives into the best ways to share your files. He finishes up with useful advice on how to search your files efficiently in OneDrive.

     

    Modality: Video
    Source: LinkedIn Learning (Requires paid membership)
    Time: 54 minutes, 35 seconds

     

    Learn about OneDrive here

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elevateU - Microsoft OneDrive

Note: MSU Faculty and Staff Only

Discover elevateU's vast selection of OneDrive training videos and courses here